cPanel and an Email for your Domain Name

Domain Name recap of Progress
O.K., for those who are still with me I want to simply summarise where you should be now and where this post may or could take you.

You should by this stage have selected a Domain Name, have the Domain Name hosted, and have WordPress or other platform building software installed on you Domain Name.  You may even have installed a few “plugins” if you are using WordPress.  Remember we are operating on a “shoestring budget” so the vast majority of tips to date are based on the need to minimise cost and provide a suitable final result.   Quite properly your main focus to date will have been “to get something up and working” and “build confidence” that you can actually do this.  If you are still struggling with the “how to” keep at it until you succeed.  DO NOT progress beyond this stage.  Remember, “Genius is 1 percent inspiration and 99 percent perspiration.”

Domain Names - Inspiration

If you have achieved all the previously mentioned “goals” then I am going to provide you with a few other simple tasks it is possible to do using your cPanel.  As stated in a previous post I am not a cPanel expert but there is any amount of “Expert Free Advice” available on the Web and YouTube for technical aspects of the cPanel.

 

cPanel “aide-memoire”
I am not trying to be smart or cheeky.  However, there is so much to learn in Information Technology and there is so much information. You will likely be bombarded with over hyped offers thrown at you (they call this “Internet Marketing”).  You may begin to wonder what is a cPanel?  I have been there, so I know what happens when something is used as a “one off” to get things “up and going“.

cPanel Reminder

So, just to remind you “cPanel is a web based hosting control panel provided by many hosting providers to website owners allowing them to manage their websites from a web based interface.”  You will need your User Name and Password to access your cPanel.

 

cPanel for setting up Domain Name Email address
Do you think it would look very professional if you set up an email address that compliments your Domain Name?  Well that is possible.  For example this domain name is “myprodomain.com” and I have an email address “robert@myprodomain.com”.  You can now do the same for your Domain Name.

Lets help set up your email.  Login into your cPanel and scroll down to section titled “Email” and click on top left hand corner of section “Email Accounts”.

Email for Domain Name

 

When you click on this you will be taken to the following screen:-

Email Create

 

Click on “CREATE” button which will take you to the following screen:-

Email Creation 2

 

When you enter this screen there will be a heading “Domain” and if you click on down arrow it will give you a list of domains or if you have only 1 domain there will be no down arrow.  Click on the Domain Name you want to set up an email for.  In the nest box “USERNAME” you will be able to enter the desired prefix to the Domain Name selection made previously.  You may decide to enter your “name” or perhaps “customer service” or other relevant prefix.  Make sure your prefix is relevant to the Web Site you have set up.

Next Sub Heading is security.  I simply leave “Set Password Now” box ticked and the system generates a Password.  You do not need to note the password if you are not going to redirect (explanation below) the email, but if you are unsure copy the Password into “Note Pad” or similar system.  Hit “GENERATE” button and “hey presto” a Password is generated.

Below the Generate button there are a number of other boxes.  Leave them all in “Default mode” and Press “CREATE” button at the bottom of the page.  When you press “CREATE” button you will be taken to a screen similar to that below.

 

Webmail Application

Choose one of the Web Mail Applications – it does not matter which one you choose.  When you select your application you will be taken to your email screen.   Your email screen will be similar to the screen below.  You will notice that the Web Mail Application I choose was “roundcube”.

Email Application by Webmail

 

You can go back to you “Home Screen” on the cPanel; scroll down to Email section, click on “Email Accounts” and you will be taken to the screen below previously referred to for “Email Creation”.  However, in the bottom half of this screen there is a list of your email Account(s), Restrictions, Storage Used and buttons titled “CHECK EMAIL”, “MANAGE” and “CONNECT DEVICES”

Checking Email by domain Name

 

CHECK EMAIL button
When you click on this button it will take you to your email account.  You do not need a password to access this as long as you have signed into your cPanel.

 

MANAGE button
Clicking on this button results in a screen that lets you manage your email and at the bottom of the screen there is even an OPTION to let you DELETE your email.  You can have a look as you can do no harm by simply clicking the button.

 

CONNECT DEVICES button
You may enter this screen at no risk of upsetting anything you have previously done.  The main purpose of the screen is to let you redirect your Domain Name Email to other Email addresses from this screen.  The screen provides various protocols depending on which Email you want to redirect the Domain Name Email to and the type of operating software on your computer.

Connect Devices

This can be a complex area given the number of  Web Mail Application suppliers there are and the different operating systems on computers.  Therefore each reader will have to do their own research specific to their circumstances.   I would also advice a search on YouTube will reveal a wealth of specific information on this matter – most videos last approximately 10 minutes.

 

Connecting to your Domain Name Email from a Different Email
The previous paragraph gave outline advice on using the cPanel Email section to forward your Domain Name Email to a different (i.e. Desired Management Email) email.  It is possible using the set-up options in the Desired Management Email to reverse the process from cPanel forwarding to “Desired Management Email; to Desired Management Email to Domain Name Email on cPanel.

Reverse Order Domain Name Email Setup

As previously explained due to the number of Web Mail Application each supplier can have its own peculiarities.  Once again do a search on YouTube for the correct advice and solution to suit your circumstances.

Summary
A lot of the above may appear on first reading as “gobble gook”, but when you enter your cPanel and systematically work through items it will start to make sense.  Setting up emails on to correspond with your Domain Name is unlikely to be a high priority initially, but you should be aware of the facility.

Do Not Give Up

Hosting a Domain Name

What is meant by “Hosting a Domain Name”?
The definition of Hosting in the context of Domain Names is “store (a website or other data) on a server or other computer so that it can be accessed over the Internet”.

An analogy would be where you work or worked in an environment where there is a lot of information (data) held on paper records.  To apply a reference and order to the information the individual sheets containing information (data) are filed in folders/holders (typically made of stiff paper).  What folder any piece of paper is filed in depends on the content on the paper and the name on the folder. These folders are then  held in a filing cabinet or filing rack in perhaps alphabetical or another logical order.  The whole system is managed via a comprehensive hard copy (i.e. paper) index system which is used for reference purposes.

Filing Paper Documents

When you want to retrieve a piece of information (data) you first of all think of the subject and then either refer to the index of contents or mentally ascertain what file/folder it is likely to be in.  When you have decided on the file/folder that is required you then need to consult an index of contents as to which drawer the file/folder is in the filing cabinet or filing rack.  You then go to the relevant filing cabinet/rack, the relevant drawer/shelf, and lift out the relevant file/folder and search the information needed.

Hosting a Domain Name

The previous two paragraphs describe a manual storage and filing system.  When you buy a “Domain Name”, (the Domain Name is equivalent to the file/folder which holds many pieces of paper on the file/folder subject title) you need somewhere to Store the Domain Name.  Hence, the term “Domain Name Hosting” and the need to have a “Hosting Service” to store and reference your Domain Name.  The main difference between the manual paper system described and an electronic/digital system is the speed of access for updating, storage and retrieval of data.

 

A few Domain Name Hosting Facts

  1. It is possible to buy your Domain Name and have it hosted with the same company.
  2. If you are new to Internet Marketing the easiest solution would be to purchase them both from the one organisation as the Hosting of the Domain Name with the same organisation will be relatively straight forward.
  3. Many bloggers advise separating the Hosting and Domain Name supplier and give good reasons for doing this.  However, given how intimidating the set up process can seem to a newcomer  it would not be my preferred route for inexperienced users.
  4. You can get Hosting plans from as little as $1 or £1 per month but see my comments later in this blog.
  5. First year costs of Hosting are normally very attractive but second and subsequent years can take a very steep hike – be wary of cheap first year plans.
  6. Pay attention to details on First Year offers and see if you can find out what year 2 is likely to be.
  7. When you select a purchase option and are taken to the Sales Basket there are normally a number of additional add on costs.  So be aware your Hosting costs may not be the real cost.  These costs will be explained below.
  8. Most Hosting/Domain Name Sales organisation will by default, seek to have an automatic renewal at the expiry of the current contract.  You will be able to “Opt Out” of this but be aware of the options.

 

Beware when Purchasing a Domain Name Hosting Plan
At this stage I am assuming you know which Domain Name you want but you are relatively new to Domain Names and Hosting and do not want too much hassle.  In essence in this scenario you will want to purchase the Domain Name and Hosting from the same supplier.

My first piece of advice would be that you do some research with say three organisations which sell Domain Names and Hosting.

Investigating Domain Name Hosting

In my previous Blog I have listed numerous suppliers along with a recommended organisation that I use.  However, ultimately the choice is yours, but be sure when investigating possible organisations that you pay attention to the following:-

      • You normally need not join or sign into a potential supplier of Hosting and/or a Domain Name to thoroughly investigate what is on offer and how much?
      • You can make selections of Domain Names and Hosting plans and put them into the Sales Basket without committing yourself to any payment.  Online Shopping Basket
      • When you make selections and put them into a Sales Basket it is at this stage that the “Add On’s” will appear.  What I am saying is you will usually be unaware of the “Add On’s” unless you are attempting to make a purchase.  Just to reassure you; as long as you give no Debit or Credit Card details or a PayPal account etc you will be in no danger of paying out any money.  You can put items in the Sales Basket and cancel the whole transaction prior to giving payment details.
        • Credit Card

 

    • While you may be new to purchasing a Domain Name you will note that many Hosting organisations have a range of Hosting Plans.  The lowest level normally allows the Hosting of a single Domain Name or perhaps up to 3 Domain Names.  The next level of Plan often provides the Hosting of unlimited Domains for a very small increase in the monthly price.  A site I recently investigated for Hosting, charges $2.75 per month  to Host a single Domain Name and $3.95 per month for unlimited Domain Names (please note this is before Add On’s).  Even though you may be new to Domain Names my strong advice would be to take the Hosting Plan next to the Lowest level Hosting Plan. This will give you many more options to Host additional Domain Names for a minimal price difference. When you purchase your first Domain Name for marketing or business purposes, you often find you quickly need another Domain Name (if only for trialling systems etc.).
    • As you progress through the purchasing process on a Hosting/Domain Name suppliers site look for the “small print” especially in respect of renewal after the first year expiry.  Some sites will “push” you to a first year plan but will have a note stating the cost of the second year (which will normally be at least twice the cost of Year 1).  Other sites will seek to “default” you to sign up for 24 months or 36 months.  So be wary, these organisations are expert marketers and are at “every trick in the book”.

Marketing Tricks

 

Possible Domain Name and Hosting Add On’s
I will provide you below with some of the likely “Additional Services” and what impact they could have on your business.

SSL Certificate which results in https:// 
An SSL Certificate consists of  small data files that digitally bind a cryptographic key to an organisation’s details. When installed on a web server, it activates the padlock and the https protocol and allows secure connections from a web server to a browser.

https - SSL

Most Hosting/Domain Name providers now supply this certificate Free.  I would recommend you ensure your site has an SSL certificate as https protocol gives confidence to users of the site and search engines/virus checkers.

 

Site Lock Monitoring
This service (which is usually charged for) is a monitoring service that checks your website daily and immediately notifies you if your website has been hacked or injected with malicious code.

Cyber Security

I Do Not recommend you purchase this.  There are other Free “Word Press Plugins” that you can access which do a similar thing.  Most new users will become users of Word Press but more on that later.

 

Email Linked to your Web Site Domain Name
Some suppliers will  supply this Free but with others it is an “Add On”.  Until you get up and going I would give this a miss.

Email

 

Backup of your Web Site
A daily backup can be provided at a cost.  However, there are other means of providing “back ups” at no cost especially if you are a “Word Press” user.

Backup of Data

Unless your site is very critical initially or holds tons of data and you are not using Word Press I would give this a miss.  If you are not using Word Press but have tons of data look for other cheaper alternatives which are available.

 

S.E.O. Tools (Search Engine Optimisation)
SEO Tools are promoted as providing easy-to-follow insights and analytics that help improve search rankings, boosts website traffic, and monitors local competition.

S.E.O.

For someone relatively new to Internet Marketing or just starting out buying a Domain Name(s) having this facility as an “Add On” would in my opinion “not be a good idea”.  S.E.O. is an industry all of its own with many specialists whose sole role is S.O.E.  It is therefore difficult to see how a relative novice would benefit from this service in the short term.  My advise is until you are more experienced with managing your Web Site give this item a “miss”.

 

Before YOU PRESS the BUY Button – COUPONS
So, by this stage you have selected your Hosting Plan, selected your Domain Name, and decided on “Add On’s” (if any).  You are aware of likely second year costs but at the moment the basket shows you the cost for Year 1.  You have almost pressed the BUY BUTTON but WAIT.

Waiting

Frequently the Seller Organisation will be promoting the Sale of their services via a “Discount Coupon“.  Search the Web via Google to see if your particular seller has any Discount Coupons on  Offer.  If they have then note the conditions (i.e. they may not apply to already first year discounted items).  If the Discount coupon is applicable then enter the “Code of the Coupon” in the appropriate “Promotion Code Field” on the Shopping Basket screen.  This will mean you will pay less for the items that are in your basket.

Buy Button

Now Press the Buy Button.

 

My Hosting Account and a Domain Name
O.K., by this stage you should now own a Domain Name and have a Hosting Account. You should also have minimised (note I did not say eliminated) the more obvious mistakes that we all make or the monies we waste unnecessarily.  Remember there are never any perfect solutions to most business issues just optimal and best fit solutions in any given set of circumstances.  Now that you have got this far, that will lead onto other issues and opportunities, but that is for future posts.

Do Not Give Up